Online meetings or virtual meetings are now very common due to globalisation. Here is some specific language you can use to ensure a successful online meeting.
Chairing a meeting
Introduce yourself as in the unit (lecture) 4.3 here.
If some people do not have cameras, it would be a good idea to do a roll call, to ensure everyone is actually in the meeting and everyone’s equipment works. You can use the following phrases.
Let’s do a roll call shall we? Charlie, are you there? And Susan…? How about Mike?
I just want to check that everyone is here. Charlie? Susan?…
Yes I’m here
How is everyone today? Charlie? How are you Mike?…
I’m sorry but Mark is still on the line with a customer and will be late
To set the meeting rules:
Can everyone please switch off their microphones (mics) unless they are speaking?
Please make sure/ensure your mics are switched off when you’re not speaking
You may switch off your camera if you’re having internet problems
Please raise your hand before you speak by clicking on the hand icon
Please write your questions in the chat and I will answer them after the presentation
Please answer only if you don’t agree to a question
Please let me know if you need more clarification
If you can’t see them
Please say your name before you speak
Don’t forget to say your name before you speak so I know who’s speaking
You may need to use Breakout Rooms in a workshop so enable discussions among smaller groups
I will be putting you all in breakout rooms for 15 minutes to discuss…
Could you all please go to your assigned breakout rooms now for 10 minutes, to decide/discuss…
You will be notified when you have to rejoin the main meeting
Please send me a direct message through the chat if you need to ask a question
Participating in an online meeting
To share your screen
I would like to share my screen now to show you my presentation
May/Can I share my screen?
I can’t seem to share my screen
Could you give me permission to share my screen please?
I’m sorry to interrupt but there’s a lot of noise in the background and I can’t hear you well, could everyone make sure their mics are off please.
Sorry but I’m having internet problems, I’ll leave and come back in
Sorry my connection’s really bad, I’m going to try and connect again
Sorry I have a call I need to answer, I’ll be back in a few minutes
I apologise but someone needs to see me urgently, I’ll be back as soon as I can
I’m back now
Sorry did I miss anything important?
Including everyone – call out to quiet people by using their names
Do you have any questions Mark?
Would you like to add anything Susan?
What do you think about this Harry?