Vocabulary for organising meetings by phone or in person
The language used to organise a meeting by phone or in person is more informal than if it is done by email. Here are some useful phrases you can use to organise a meeting.
I’d like to organise a meeting about …
Can we meet to discuss…
I would like to see you to talk about …
Would you be free for a quick meeting to talk about…
Could we schedule a time to meet…?
Perhaps we could meet to go over the details in person?
To suggest a date and time
Are you available on Wednesday at 2pm?
Would next Thursday at 4pm suit you?
Friday at 8am works for me, does it work for you?
Could we meet on Monday 18th at 9am?
Are you free on Tuesday 22nd at 1pm?
How is next Monday 7:30am for you?
What about Tuesday at 4pm?
To answer positively
Yes I’m available on Wednesday at 2pm.
Next Thursday at 4pm suits me.
Friday at 8am works for me too.
Sure, we could meet on Monday 18th at 9am.
Yes, I’m free on Tuesday 22nd at 1pm.
Yes, next Monday 7:30am is fine/good/perfect.
To answer negatively
No I’m afraid I’m unavailable on Wednesday at 2pm.
Sorry but next Thursday at 4pm doesn’t suit me.
I apologise but Friday at 8am doesn’t work for me.
I’m sorry but I can’t meet you on Monday 18th at 9am.
Unfortunately I’m not free on Tuesday 22nd at 1pm.
I apologise but I won’t be able to make it then.
I’m a little tied up then.
Tip: “tied up” just means someone is busy
To propose another date
Could we meet on Tuesday at 5pm instead?
What/How about Tuesday at 4pm instead of 5pm?
I suggest we meet earlier/later.
To end the conversation
See you on Monday at 8am
I look forward to seeing you then.
OK, see you then.
To know how to organise a meeting for someone else, please go to our unit “English for Assistants”.
Now go onto the next section to test the new vocabulary you just learnt!